WhatsApp Appointment Booking for Dental Clinics
Patients book cleanings, root canals and check-ups on WhatsApp. Recall reminders bring them back every six months without your desk chasing anyone.
Dental practices lose more revenue to the recall than to anything else. A patient is told to come back in six months, the reception team means to ring round, and the list quietly slips — so a chair that should have been filled by a routine check-up sits empty while somebody phones people who are at work and cannot answer.
Welqo runs both halves of the problem on the practice's own WhatsApp number. New patients book from a message at any hour, against the real calendar for the right clinician, so a hygienist appointment cannot be double-booked with a treatment slot. Automatic 24-hour and 2-hour reminders go out on every booking, which is the single most effective thing a practice can do about no-shows without charging for them.
The recall then stops depending on anyone remembering. Six-monthly and other repeating visits can be booked as a series in one conversation, each occurrence a real appointment with its own reminders, and patients who drift past their usual interval surface in the Growth Agent with a drafted message you approve and send. A treatment plan spread over several visits books the next stage in the same chat rather than at the desk on the way out.
For longer appointments a deposit can be required at booking, settling straight to the practice's own account at 0% commission, and if someone cancels late the freed slot is offered to the waitlist automatically instead of being written off.
Why businesses choose Welqo
- Per-dentist calendar. Separate chairs, hours and buffers so two patients never land on one dentist.
- Recall reminders. Six-month check-up nudges go out on their own — the appointment nobody remembers to book.
- Clinical questions escalate. Anything medical goes to your team rather than being answered by an AI.
- Deposits on long procedures. Take a deposit on implants or orthodontics so a two-hour slot is not lost to a no-show.
Go live the same day
- Sign up and add your services and hours
- Connect your WhatsApp number
- Customers book — you get the calendar
Frequently asked questions
Can it handle six-month recalls?
Yes. Recurring visits are booked as a series — each one a real appointment with its own reminders — and patients who drift past their usual interval are flagged with a drafted message for you to approve.
Will it double-book a hygienist and a dentist?
No. Bookings are made against per-clinician availability, so the same person and the same room cannot be taken twice.
Can we take deposits for longer treatments?
Yes, on the Front Desk plan. Deposits settle directly to your own account at 0% commission, and late cancellations release the slot to your waitlist automatically.
Is patient information kept private?
Your patient list is isolated to your practice, exportable at any time and never sold or shared. Private notes are for the practice and are never recited back to the patient by the AI.
How much does it cost?
Free to start, and the free plan is the full AI front desk — booking and ordering, reminders, deposits, no-show recovery, waitlist, analytics and your customer list — with 50 bookings or orders and 100 broadcast messages a month, no card needed. Booking (₹999 / $15 a month) removes the volume cap, adds two-way Google Calendar sync so the AI never double-books, and switches on the Growth Agent — win-backs, review requests and referrals drafted for you and sent from your own number. Front Desk (₹2,499 / $39) adds unlimited broadcasts and unlimited new-client search. Flat per business — no per-agent fees, and no markup on your messages.
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