Recurring & Repeat Appointment Booking
Physio courses, dental recalls, weekly lessons and monthly touch-ups: book the whole series in one conversation, and every date lands in your calendar.
Plenty of work is not one appointment but a course of them: a physio block of six sessions, a dental recall every six months, a fortnightly clean, a weekly music lesson through term. Booking those one at a time is how they fall apart — the customer means to rebook, does not, and the course quietly ends three sessions early.
Booking them all up front is better for everyone, but it is fiddly on paper: you have to find the same weekday and time across weeks, skip the ones that clash, and remember to tell the customer what you have put in. Most systems make you repeat the whole booking flow for each date.
Welqo does the series in one conversation. The customer (or you) says weekly, fortnightly, every four weeks or six-monthly and how many, and it checks the right staff member's real availability for every occurrence, books what fits, and tells you plainly if one of the dates is unavailable rather than silently skipping it. Each occurrence is a real appointment, so each gets its own 24-hour and 2-hour reminder, and each can be moved or cancelled on its own without disturbing the rest.
They also mirror to Google Calendar, so a course of six shows up in the diary you already look at. And because prepaid packages are tracked as a balance that counts down per attended session, a block booking and the money for it stay in step — "how many sessions are left?" has a real answer rather than a guess.
Why businesses choose Welqo
- Book the whole course. Six weekly physio sessions or a 6-month dental recall, agreed in one chat.
- Every date in your calendar. The whole series mirrors to Google Calendar, not just the first appointment.
- Any rhythm. Weekly, fortnightly, every four weeks, or a single long-dated recall.
- Reminders on each. Every occurrence gets its own reminder, so the course actually finishes.
Go live the same day
- Sign up and add your services and hours
- Connect your WhatsApp number
- Customers book — you get the calendar
Frequently asked questions
What intervals are supported?
Weekly, fortnightly, every four weeks and six-monthly — the patterns physios, dentists, tutors and cleaners actually use. You choose how many occurrences to book.
What if one of the dates is already taken?
Welqo books the occurrences that genuinely fit and tells you which one could not be placed, rather than skipping it silently. You can then move that single date without touching the rest.
Can one appointment in the series be changed?
Yes. Each occurrence is a real appointment with its own reminders, so it can be rescheduled or cancelled on its own while the rest of the series stands.
Does it work with prepaid packages?
Yes. A package is tracked as a balance that counts down as sessions are attended, so a block booking and the sessions paid for stay in step — and Welqo can remind the customer before unused sessions expire.
How much does it cost?
Free to start, and the free plan is the full AI front desk — booking and ordering, reminders, deposits, no-show recovery, waitlist, analytics and your customer list — with 50 bookings or orders and 100 broadcast messages a month, no card needed. Booking (₹999 / $15 a month) removes the volume cap, adds two-way Google Calendar sync so the AI never double-books, and switches on the Growth Agent — win-backs, review requests and referrals drafted for you and sent from your own number. Front Desk (₹2,499 / $39) adds unlimited broadcasts and unlimited new-client search. Flat per business — no per-agent fees, and no markup on your messages.
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