Enrolment, Attendance & Fees for Daycare and Preschools
Parents book tours and enrol on WhatsApp. Daily attendance takes two taps, and monthly fees are tracked without a spreadsheet.
Daycare and preschool admin is dominated by two questions from parents — do you have a place, and what do I owe — and by one from staff: who is actually here today. All three are usually answered by interrupting somebody who is with children.
Welqo answers the parent-facing half on your own WhatsApp number. It shares your sessions and timetable, says how many places are genuinely left in a given day or batch, and enrols a child in the chat, with the details you need captured at the point of enrolment. A place that is full cannot be over-booked because the capacity is read live rather than remembered.
Fees are handled as a package that counts down with attendance, so the balance a parent asks about is the balance the register produced — not a figure reconstructed at the end of the month. Attendance itself is a two-tap register on a phone, which is realistic for a setting where nobody is sitting at a desk.
Everything routine then stops interrupting the room: reminders go out before sessions, a freed place is offered to the waitlist automatically, and a parent whose child's sessions are running out is prompted to renew before the gap appears. Enquiries that need a person — a tour, a specific need — are handed to staff in one tap with an alert.
Why businesses choose Welqo
- Centre tours booked instantly. The first message becomes a visit in your diary, not an unread chat.
- Daily register. Mark attendance in two taps from your phone.
- Monthly fees tracked. Know who is paid up without keeping a separate sheet.
- Answers parents day and night. Hours, fees, age groups and availability, in their own language.
Go live the same day
- Sign up and add your services and hours
- Connect your WhatsApp number
- Customers book — you get the calendar
Frequently asked questions
Can parents see availability and enrol themselves?
Yes. The assistant shares the timetable, states how many places are actually left, and enrols the child in the chat, capturing the details you need.
How are fees and sessions tracked?
As a package that counts down as sessions are attended, driven by a two-tap register — so what a parent owes matches what actually happened.
What about questions that need a person?
A tour request, a specific need or anything sensitive is handed to staff in one tap with an alert, rather than being answered by software.
Does it help fill places that free up?
Yes. A freed place can be offered to the waitlist automatically, and families whose sessions are running low are prompted to renew before a gap appears.
How much does it cost?
Free to start, and the free plan is the full AI front desk — booking and ordering, reminders, deposits, no-show recovery, waitlist, analytics and your customer list — with 50 bookings or orders and 100 broadcast messages a month, no card needed. Booking (₹999 / $15 a month) removes the volume cap, adds two-way Google Calendar sync so the AI never double-books, and switches on the Growth Agent — win-backs, review requests and referrals drafted for you and sent from your own number. Front Desk (₹2,499 / $39) adds unlimited broadcasts and unlimited new-client search. Flat per business — no per-agent fees, and no markup on your messages.
Start free — most businesses go live the same day · Try the AI live — no signup · Welqo home · Guides · Get the Android app on Google Play
