Class Enrolment & Fees for Music and Dance Schools
Students enrol in batches on WhatsApp, term fees are tracked automatically, and you take the register in two taps.
A music or dance school runs on two things a diary handles badly: how many seats are left in a class, and how many lessons a student has already paid for. Both are usually tracked in a notebook, and both cause the same argument — a class that is over-full, or a parent who believes there are more sessions left than the register says.
Welqo treats a class as a service several people can join, so it has a real capacity. When a parent messages, the assistant shares the timetable, says how many places are genuinely left in Tuesday's beginner batch, and enrols the student in the chat. Nobody can be added to a class that is full, because the seat count is read live rather than remembered.
Term fees are tracked as a package that counts down as classes are attended, so "how many lessons are left this term?" has an answer rather than an opinion. Attendance is a two-tap register on your phone, and the balance moves with it. When a student's remaining sessions run low, the assistant can prompt a renewal before the term lapses instead of after.
Because a class is just a bookable service, everything else comes with it: automatic reminders before each session, rescheduling handled in the chat, and a waitlist that offers a freed place to the next family automatically when somebody drops out.
Why businesses choose Welqo
- Batches with real seats. Each class has a capacity; enrolment stops when it is full.
- Term fees tracked. Fees are a package of classes that counts down as they attend.
- Register in two taps. Mark present or absent from your phone between classes.
- Class reminders. Parents are reminded before each session automatically.
Go live the same day
- Sign up and add your services and hours
- Connect your WhatsApp number
- Customers book — you get the calendar
Frequently asked questions
Can it show how many places are left?
Yes. Each class has a real capacity and the seat count is read live, so a full class cannot be over-enrolled and parents get a straight answer.
How are term fees tracked?
As a package that counts down as classes are attended, updated by a two-tap register on your phone — so the sessions remaining are a fact rather than a guess.
What if a student drops out mid-term?
The freed place can be offered to the waitlist automatically, and the family's remaining balance stays accurate because it follows attendance.
Do parents get reminders?
Yes, automatically before each session — which is the simplest way to cut the missed lessons that make a term feel poor value.
How much does it cost?
Free to start, and the free plan is the full AI front desk — booking and ordering, reminders, deposits, no-show recovery, waitlist, analytics and your customer list — with 50 bookings or orders and 100 broadcast messages a month, no card needed. Booking (₹999 / $15 a month) removes the volume cap, adds two-way Google Calendar sync so the AI never double-books, and switches on the Growth Agent — win-backs, review requests and referrals drafted for you and sent from your own number. Front Desk (₹2,499 / $39) adds unlimited broadcasts and unlimited new-client search. Flat per business — no per-agent fees, and no markup on your messages.
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