Enquiry Capture for Event Planners & Caterers

Guest count, date, venue and budget captured automatically on WhatsApp — then worked as a pipeline instead of a pile of unread messages.

Catering enquiries are never a simple booking. "Do you do weddings?" is the opening of a conversation about a date, a headcount, a venue, dietary requirements and a budget — and until you know those, you cannot quote and they cannot decide. The enquiries arrive at all hours, and the ones that wait until Monday are usually gone.

Welqo has that conversation on your own WhatsApp number, immediately. It asks the questions a caterer actually needs — date, guest numbers, venue or delivery address, service style, dietary restrictions, rough budget — and emails you the whole picture at once, in the customer's own words, rather than a fragment you then have to chase.

It does not pretend to quote. Event pricing depends on things software cannot judge, so the assistant gathers the brief and tells the customer you will confirm — which is both honest and, in practice, what wins the job, because the enquirer feels understood rather than processed. It never claims a date is free that you have not confirmed.

The brief then lives in a five-stage pipeline you work from your phone: new, contacted, qualified, won, lost. For a trade where a single enquiry can be worth months of ordinary work, the difference between a note in a chat thread and a tracked brief with a follow-up is the whole business.

Why businesses choose Welqo

Big enquiries stay visible. A December booking made in August does not sink out of sight.
Headcount and budget captured. The two numbers that decide whether it is worth your time.
Tastings and site visits booked. In the same conversation, against your real calendar.
Alerted immediately. A serious enquiry emails you the moment it lands.

Go live the same day

Sign up and add your services and hours
Connect your WhatsApp number
Customers book — you get the calendar

Frequently asked questions

Will it quote a price for an event?

No. Event pricing depends on judgement the AI does not have. It captures the full brief — date, headcount, venue, dietary needs, budget — and tells the customer you will confirm.

Can it confirm a date is free?

It will not claim availability it has not verified. It records the requested date and hands it to you, which avoids promising a date you have already sold.

What happens to the enquiry after it arrives?

You are emailed immediately and the brief enters a five-stage pipeline — new, contacted, qualified, won, lost — that you work from your phone so nothing goes cold.

Can it find me new venues to work with?

Yes. Find New Clients lets you search for venues or offices in any city, scores them, and drafts a first-contact message you send yourself from your own WhatsApp.

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